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Wage
& Salary Policies
Performance & Compensation
Reviews
Work Schedule
It is Quantum Data's desire to pay wages and salaries that
are competitive with other employers in the marketplace in
a way that will be motivational, fair and equitable, variable
with individual and company performance and in compliance
with all applicable statutory requirements.
You are employed by Quantum Data and will be carried directly
on our payroll. No person may be paid directly out of petty
cash or any other such fund for work performed. The only exception
to this policy is where a contract relationship exists with
a bona fide contractor.
Application
Quantum Data applies the same principles of fairness
and external comparability to all employees, regardless
of organizational level, sex, religion, national origin,
age or race.
Basis for Determining Pay
Your pay is influenced by three factors:
- The nature and scope of the job
- What other employers pay their employees for comparable
jobs
- Individual performance
Job Scope
Through a process called job evaluation, the scope,
responsibility, impact and required skills and abilities
of each job at Quantum Data are compared. The result is
a relative ranking of all jobs, from high to low. Job evaluation
is independent of any employee or his performance.
External Comparability
Once jobs are ranked, jobs are compared with external
market data. Each job is assigned a range of pay, including
a minimum and a maximum. Periodically Quantum Data will
examine the market conditions to ensure ongoing comparability.
Changes in pay ranges will be made as needed and as the
company can afford, to maintain market comparability.
Individual Pay
An individual's pay within this range will depend on his
sustained performance over time. Each year every employee
will have a performance review with his manager or supervisor.
During that review, significant performance events that
occurred throughout the year will be discussed.
The overall performance rating will influence the wage/salary
adjustment. Through individual performance and by increasing
job responsibilities and moving to higher level jobs, you
have significant impact on your pay.
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Computing
Pay
Should you be one of our "salaried"
employees whose pay is not based on an hourly rate, there
may be times when it is necessary to compensate you for
some daily or hourly pay. When this is necessary, Quantum
Data will compute your time on the basis of an eight (8)
hour workday/ a forty (40) hour work week/ a fifty-two (52)
week work year/ a twelve (12) month work year.
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Deductions
From Paycheck (Mandatory)
Quantum Data is required by law to make certain
deductions from your paycheck each time one is prepared.
Among these are your federal, state and local income taxes
and your contribution to Social Security as required by
law. These deductions will be itemized on your check stub.
The amount of the deductions may depend on your earnings
and on the information you furnish on your W-4 form regarding
the number of dependents/exemptions you claim. Any change
in name, address, telephone number, marital status or number
of exemptions must be reported to your manager or the Personnel
Manager] immediately, to ensure proper credit for tax purposes.
The W-2 form you receive for each year indicates precisely
how much of your earnings were deducted for these purposes.
Any other mandatory deductions to be made from your paycheck,
such as court-ordered attachments, will be explained whenever
Quantum Data is ordered to make such deductions. Some states
may require other payroll deductions.
Note: See "Wage
Assignments (Garnishments)" later on in this section
for further information.
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Deductions
(Other) / Direct Deposit
It may be possible for you to authorize Quantum
Data to make additional deductions from your paycheck, such
as for 401(k) contributions or loans, company loans, or
to deposit your paycheck directly into your savings or checking
account at a participating bank. Contact the Personnel Manager
for details and the necessary authorization forms.
Repayment of Company Loan
Funds you owe to Quantum Data may be deducted from current
wages according to the terms and conditions agreed upon
at the time of your advance or loan from Quantum Data.
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Error In Pay
Every effort is made to avoid errors in your
paycheck. If you believe an error has been made, tell your
manager immediately. He or she will take the necessary steps
to research the problem and to assure that any necessary
correction is made properly and promptly.
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Overtime
Pay
From time to time, it may be necessary for you
to perform overtime work in order to complete a job on time.
All overtime must be approved in advance by your manager.
When it is necessary to work overtime, you are expected
to cooperate as a condition of your employment. There are
two types of overtime work:
- Scheduled Overtime: Scheduled overtime
work is announced in advance and generally will involve
an entire department or operation. This type of overtime
becomes part of the required work week of the people
who are members of the department or operation. If you
need to be excused from performing scheduled overtime,
please speak with your manager. He or she will consider
your situation and the requirements of the department
or operation in deciding whether you may be excused
from performing the scheduled overtime.
- Incidental Overtime: Incidental overtime
is not scheduled, it becomes necessary in response to
extenuating circumstances. It is extra time needed to
complete work normally completed during regular hours.
Incidental overtime may become necessary when an illness
or emergency keeps co-workers from being at work as
anticipated. It may require you to return to the workplace
for emergency work. The opportunity to perform incidental
overtime will be given first to the employee who normally
performs the task. If that employee cannot perform the
overtime, the manager will offer the overtime to a suitably
qualified person who is available to perform the overtime
work.
If you are a "non-exempt"
employee and you perform overtime work, you will be paid
one and one-half (1-1/2) times your regular hourly wage
for any time over eight (8) hours per day and over forty
(40) hours per week that you work. If, during that week,
you were away from the job because of a job-related injury,
paid holiday, jury duty, vacation taken in single-day increments,
or paid sick time, those hours not worked will be counted
as hours worked for the purpose of computing eligibility
for overtime pay.
Work Performed on Company Holidays
Full-time "non-exempt"
employees who work on a Company holiday will receive their
normal wages for the paid holiday, plus they will be paid
their overtime rate for hours worked on the Company holiday
regardless of the number of hours they work that work week.
Note: See "Holiday
Policies" in the "Benefits" section of
this manual for further information.
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Pay Period
& Hours
Our payroll work week begins on Sunday at 12:01
a.m. and ends on Saturday at 12:00 midnight.
Fiscal Pay Period / Bi-weekly:
(26 pay periods per year) Payday is normally on every other
Friday afternoon for services performed for the two (2)
week period.
Changes will be made and announced in advance whenever Quantum
Data holidays or closings interfere with the normal payday.
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Paycheck Distribution
& Cashing Procedures
Paychecks are:
- Handed out at the office.
- Mailed to your home address.
- Directly deposited to the checking or savings account
you specify. [on every other Friday)
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Reporting
Time Pay - Inclement Weather & "Acts of God"
Unfortunately, you will not be paid when work
is not available due to circumstances not within Quantum
Data's control; the following are examples of such circumstances.
- Operations cannot commence or continue due to threats
to employees or property or when recommended by civil
authorities.
- Public utilities fail to supply electricity, water,
or gas, or there is a failure in the public utilities,
or sewer system.
- The interruption of work is caused by an "Act
of God" (inclement weather, fire, flood, earthquake,
avalanche, etc.) or some other cause not within Quantum
Data's control.
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Termination
& Severance Pay
Quantum Data hopes and expects that you will
give at least two weeks notice in the event you intend to
leave our employ. Any accrued but unused vacation time will
be paid at the time of employment termination, as specified
under "Vacations" in the "Benefits"
section of this Manual.
Severance pay is provided to give you a reasonable opportunity
to secure another position without interruption of income.
If Quantum Data releases you for any reason other than a
policy violation and, if you have been employed by Quantum
Data for more than one (1) year, you will receive severance
pay in an amount equal to one (1) week of your regular wage,
less any unemployment or Workers' Compensation benefits.
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Time Cards
/ Records
By law, we are obligated to keep accurate records
of the time worked by "non-exempt" employees.
This is done by either time cards or other written documentation.
Your time card is the only way the payroll department knows
how many hours you worked and how much to pay you. Your
time card indicates when you arrived and when you de parted.
You are to record in and out time for brief absences like
a doctor's or dentist's appointment. All employees are required
to keep the office advised of their departures from and
returns to the premises during the work day.
You are responsible for your time card. Remember to record
your time. If you forget to record your time or make an
error on your card, your manager must make the correction
and you and your manager must initial the correction.
No one may record hours worked on another's card. Tampering
with another's time card is cause for disciplinary action,
including possible dismissal, of both employees. Do not
alter another person's record, or influence anyone else
to alter your record for you. In the event of an error in
recording your time, please report the matter to your manager
immediately.
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Wage Assignments
(Garnishments)
We hope you will manage your financial affairs
so that we will not be obligated to execute any court-ordered
wage assignment or garnishment against your wages. However,
whenever court -ordered deductions are to be taken from
your paycheck, you will be notified.
According to the Federal Wage Garnishment Act, three (3)
or more garnishments may be cause for dismissal.
Note: See "Deductions
From Paycheck (Mandatory)" earlier in this section
for further information.
Performance
Reviews
Your manager is continuously evaluating your
job performance. Day-to-day interaction between you and
your manager should give you a sense of how your manager
perceives your performance.
However, to avoid haphazard or incomplete evaluations, Quantum
Data conducts a formal review once a year for each employee.
Performance reviews will be conducted annually on or about
each employee's anniversary date. New employees may be reviewed
more frequently. A review may also be conducted in the event
of a promotion or change in duties and responsibilities.
During formal performance reviews, your manager will consider
the following things, among others:
- Attendance, initiative and effort
- Knowledge of your work
- Attitude and willingness
- The quality and quantity of your work
- The conditions under which you work
The primary reason for performance reviews is
to identify your strengths and weaknesses in order to reinforce
your good habits and develop ways to improve in your weaker
areas. This review also serves to make you aware of and
to document how your job performance com pares to the goals
and description of your job. This is a good time to discuss
your interests and future goals. Your manager is interested
in helping you to progress and grow in order to achieve
personal as well as work-related goals - perhaps he or she
can recommend further training or additional opportunities
for you.
In addition to individual job performance reviews, Quantum
Data periodically conducts a review of job descriptions
to insure that we are fully aware of any changes in the
duties and responsibilities of each position, and that such
changes are recognized and adequately compensated.
Compensation
Reviews
Wage and salary increases are based on merit
alone, not length-of-service or the cost-of-living. Having
your compensation reviewed does not necessarily mean that
you will be given an increase.
Quantum Data conducts compensation reviews annually on or
about each employee's anniversary date, following their
annual performance review. Any wage or salary increases
will appear in the pay period ending after the dates they
are granted.
The normal two week period consists of nine (9)
days eight and one half (8 1/2) hours long, Monday through
Friday, with every other Friday off. Your schedule of daily
work hours will be given to you by your manager. You will
be notified promptly whenever a change is necessary. Should
you have any questions concerning your work schedule, please
ask your manager.
Absence or
Lateness
From time to time, it may be necessary for you
to be absent from work. Quantum Data is aware that emergencies,
illnesses, or pressing personal business that cannot be
scheduled outside your work hours may arise. Sick days and
personal days have been provided for this purpose.
If you are unable to report to work, or if you will arrive
late, please contact your manager immediately. Give him
or her as much time as possible to arrange for someone else
to cover your position until you arrive. If you know in
advance that you will need to be absent, you are required
to request this time off directly from your manager. He
or she will determine when will be the most suitable time
for you to be absent from your work.
When you call in to inform Quantum Data of an unexpected
absence or late arrival, ask for your manager directly.
For late arrivals, please indicate when you expect to arrive
for work. Notifying the switchboard operator or a fellow-employee
is not sufficient. If you are unable to call in yourself
because of an illness, emergency or for some other reason,
be sure to have someone call on your behalf. If your manager
is not available when you call, you may leave the information
with the Personnel Manager.
Absence from work for three (3) consecutive days without
notifying your manager or the personnel administrator will
be considered a voluntary resignation.
Attendance
You are expected to be at your work station and
ready to work at the beginning of your assigned daily work
hours, and you are expected to remain at your work station
until the end of your assigned work hours, except for approved
lunch. When your work takes you away from your work station,
please let your manager know where you are going and how
long you expect to be gone.
Be aware that excessive time off could lead to disciplinary
action.
Note: See "Excessive
Absenteeism or Lateness" later on in this section
for further information.
Closure
After Starting Time
If severe weather conditions exist and the President
(or designated representative) decides to close Quantum
Data for the remainder of the day, you will be notified
as soon as possible by your manager.
Excessive
Absenteeism or Lateness
In general, five (5) absences in a 90-day period,
or a consistent pattern of absence, will be considered excessive,
and the reasons for the absences may come under question.
Tardiness or leaving early is as detrimental to Quantum
Data as an absence. Three (3) such incidents in a 90 -day
period will be considered a "tardiness pattern"
and will carry the same weight as an absence. Other factors,
like the degree of lateness, may be considered.
Be aware that excessive absenteeism, lateness or leaving
early may lead to disciplinary action, including possible
dismissal.
Lunch Period
If you work longer than four (4) hours, you will
be given an unpaid lunch period. The time when lunch periods
are scheduled varies among departments, depending on the
needs of each department. Your manager will give you your
lunch period schedule.
You are expected to take your full allotted time for lunch.
You are requested not to perform any work during your regularly
scheduled lunch period, unless specifically requested to
do so by your manager. In that event, your lunch will be
rescheduled or you will be paid for the time that you worked.
You may leave the premises during your lunch period. It
is important to return to work on time at the end of your
lunch period.
Lunch Room
Facility
For your convenience and comfort, Quantum Data
provides a lunch room equipped with several vending machines,
ample seating, microwave ovens and a refrigerator for employees
who want to bring their lunch from home. This area is for
everyone's use. It is your responsibility to do your share
in keeping this facility clean and sanitary. Please clean
up after yourself.
If for any reason the machines are not functioning properly
or you are dissatisfied with the service, please report
the condition to the Purchasing Manager. Please try not
to leave food in the refrigerator for more than a couple
of days. For the health and safety of other employees, dispose
of unwanted food as soon as possible.
Record of Absence
or Lateness
If you are absent because of illness for three
(3) or more successive days, your manager may request that
you submit written documentation from your doctor. If you
are absent five (5) or more days because of illness, you
may be required to provide written documentation from a
doctor that you are able to resume normal work duties before
you will be allowed to return to work. You will be responsible
for any charges made by your doctor for this documentation.
Your manager will make a note of any absence or lateness,
and the reason, in your personnel file. Your attendance
record will be considered when evaluating requests for promotions,
transfers, leaves of absence, and approved time off, as
well as scheduling layoffs, etc.
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